PPMD #1 Regular Meeting Minutes, December 5, 2022 - Forest Lakes Metropolitan District

August 15, 2023
Minutes

MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF PIÑON PINES METROPOLITAN DISTRICT #1

Held: Monday, December 5, 2022, at 4:00 P.M., by teleconference.

Attendance

The Regular Meeting of the Board of Directors of the Pinon Pines Metropolitan District #1, El Paso County, Colorado was called to order at 4:01 P.M. and held as shown above and in accordance with the applicable statutes of the State of Colorado, with the following Directors present and acting:

Mike Hitchcock
Chris Paulene
Mike Slavick
A.J. Slavick

Also present:

Russel W. Dykstra, District Counsel
Natalie Barszcz, OCN
Tom Blunk, Forest Lakes LLC
George Lenz, Classic
Jim Boulton, Classic
Joe Loidolt, Classic
Ann Nichols, District Manager

Excused Absence:

None

Agenda and Meeting Location

The Board reviewed the Agenda for the District’s Regular Board Meeting. Following discussion, upon motion duly made by Director Mike Slavick, seconded by Director AJ Slavick, and unanimously carried, the Agenda was approved.

Mr. Dykstra explained to the Board that, in view of the current COVID 19 disruptions, the Colorado Attorney General is reviewing the open meeting requirements for public entity meetings. It is Mr. Dykstra’s opinion that this Board meeting meets all open meetings requirements since the public has been appropriately notified of the opportunity for them to participate by phone.

The Board entered into a discussion regarding the requirements of Section 32-1-903(1), C.R.S. concerning the location of the Districts’ Board meetings. Following discussion, upon motion duly made, seconded and unanimously carried, the Board determined that because there is not a suitable or convenient location within the District’s boundaries to conduct public meetings, they determined to conduct the meetings at the above stated location. The Board further noted that notice of this location was duly posted and that they have not received any objections to said location or requests that the meeting place be changed by any resident or taxpaying elector within its boundaries.

Public Comment

None

Disclosure of Potential Conflicts of Interest

The Board discussed the requirements of Colorado law to disclose any potential conflicts of interest or potential breaches of fiduciary duty to the Board of Directors and to the Secretary of State. The members of the Board were requested to disclose any potential conflicts of interest with regard to any matters scheduled for discussion at this meeting, and incorporated for the record those applicable disclosures made by the Board Members prior to this meeting in accordance with statute.

Approve Minutes for July 11, 2022 Board Meeting

Following discussion, upon motion duly made by Director Mike Slavick, seconded by Director Paulene, the Board unanimously approved the July 11, 2022 Minutes.

Public Hearing on 2023 Budget for Pinon Pines Metropolitan District #1

Director Hitchcock opened the public hearing on the 2022 Budget. Ms. Nichols noted that the 2023 Budget is little changed from the 2021 Budget – mainly just providing for payment of debt service on the 2020 BBVA loan and payment of administrative and management fees to FLMD. She also noted that the interest rate on the BBVA loan converted to a tax-exempt rate on September 1, 2021. Hearing no public comments, Director Hitchcock closed the public hearing.

Consider Approval of Resolutions Adopting the 2023 Budget and Appropriating Funds for 2023 for Pinon Pines Metropolitan District #1

Following discussion upon motion duly made by Director Mike Slavick, seconded by Director AJ Slavick and unanimously passed, the 2023 Budget Resolutions were approved.

Consider Approval of Resolution to Set Mill Levies for 2023 for Pinon Pines Metropolitan District #1

Following discussion upon motion duly made by Director Mike Paulene, seconded by Director AJ Slavick and unanimously passed, the 2023 Mill Levy Resolution was approved.

Consider Approval of Engagement Letter with Hoelting & Company for the 2022 Audit for Pinon Pines Metropolitan District #1

Following discussion upon motion duly made by Director Mike Slavick, seconded by Director Paulene and unanimously passed, the Engagement Letter with Hoelting & Company was approved.

Consider Approval of Election Resolution for 2023

Following discussion upon motion duly made by Director Mike Slavick, seconded by Director AJ Slavick and unanimously passed, the 2023 Election Resolution was approved.

Approve 2023 Annual Administrative Resolution and Resolution Excluding Directors from Workers Compensation Coverage

Mr. Dykstra explained the purpose of the Annual Administrative Resolution and the Workers Compensation Resolution. Following discussion upon motion duly made by Director Mike Slavick, seconded by Director Paulene and unanimously passed, the 2023 Annual Administrative Resolution and Workers Compensation Resolutions were approved.

Approve 2023 Transparency Notice for Pinon Pines Metropolitan District #1

Following discussion, upon motion duly made by Director Mike Slavick, seconded by Director Paulene and unanimously passed, the 2023 Transparency Notice was approved.

Review PPMD #1 Financial Statements for September 2022

Ms. Nichols noted that October financial statements were not yet available and described the key activities through September, which included collection of the majority of the expected property tax revenues through September. Following discussion, upon motion duly made by Director Mike Slavick, seconded by Director Paulene and unanimously passed, the September financial statements were accepted.

Review October 2022 Financial Transactions

Ms. Nichols noted the pledged revenues in October that were transmitted to BBVA Bank for the District’s Loan account – the Revenue Fund.

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